Missed-call & no-show recovery for dental clinics
Missed calls, no-shows and last-minute cancellations leave chairs empty, and empty chairs cost your clinic revenue. GardeBot sets up simple follow-ups inside the phone and scheduling tools you already use, then keeps them running. We never touch clinical records.
- No access to clinical records
- Built in your own tools
- Your clinic approves every message
Where the front office leaks
- Calls that ring out or go to voicemail while the front desk is with a patient
- Unconfirmed appointments that turn into no-shows
- Last-minute cancellations that leave a chair empty
Each one is a small gap. Together they add up, and nobody has time to chase them by hand.
What the package includes
Four pieces that work together. Start with the audit and we tell you which ones fit your clinic.
Missed-call text-back
When a call goes unanswered, the caller gets a short text from your clinic number inviting them to book or say what they need. Your front desk sees it and calls back.
Reminders and confirmations
Appointment reminders with a simple reply to confirm or ask to reschedule, sent through your practice software's own reminder features or the reminder service you already use.
Waitlist and cancellation fill
When a slot opens, your team gets a prompt and a ready-to-send message for patients on your own waitlist. It runs through your scheduling tools or your staff, never by pulling patient records.
AI phone answering Optional
An AI assistant answers overflow or after-hours calls, says it's automated, handles common questions (hours, location, parking, payment options) and takes booking requests for your team to confirm. It never gives clinical advice.
No clinical records. Ever.
GardeBot doesn't access clinical records, charts, treatment notes or X-rays, and we don't copy patient lists out of your systems. Patient-facing messages use only what your clinic's own tools provide, such as the appointment date and time your reminder system already has, and never include health details. Patient contact information stays in your clinic's accounts, which you sign in to yourself.
How it works
Audit → plan → setup → we keep it running.
Fill in the intake form
About 10 minutes, about your front office only: phones, scheduling, reminders, cancellations. No patient information.
Get your front-office leak audit
A plain-language review of where calls and bookings slip through, what your current tools can already do, and a fixed price for each fix. $249 CAD$179 USD, fully credited toward the setup.
We set it up
Inside your phone system, practice software and Google Business Profile. Your clinic approves every message template before anything goes live.
We keep it running
With a Care plan, we monitor the automations and fix them when a tool changes or something breaks.
Pricing
Prices in Canadian dollarsPrices in US dollars, applicable taxes extra. Texting, phone-line and AI-voice usage fees are billed by those providers to your clinic's own account.
Front-office leak audit
Start here. We find where calls and bookings slip through, and what it would take to fix them.
- Review of how calls, voicemail, reminders and cancellations are handled today
- What your phone system and practice software can already do
- Prioritized fixes with a fixed price for each
- No patient data needed
- 100% credited toward the setup
Missed-call & no-show recovery
The package, set up in your tools and handed over working.
- Missed-call text-back
- Reminders and confirmations
- Waitlist and cancellation fill
- Optional AI phone answering
- Care plan from $149 CAD$109 USD / month: monitoring, fixes and updates
Frequently asked questions
Do you access patient records?
No. GardeBot doesn't access clinical records, charts, treatment notes, X-rays or billing histories, and we don't copy patient lists out of your systems. Messages use only what your clinic's own tools provide, and never include health details.
What does the audit need from us?
A 10-minute form and a short call with whoever runs the front desk, about how calls, bookings and reminders work today. No patient names, no health information, no access to your practice software.
Which phone systems and practice software do you work with?
We work through the built-in features and official integrations of your phone system, practice management software, booking tool and Google Business Profile. Software names are compatibility mentions, not partnerships. If something can't be done safely without touching patient records, the audit says so.
Does the AI phone assistant give medical advice?
No. It answers general questions and takes booking requests for your team to confirm. Anything clinical or urgent is passed to your staff, or callers are told to call back during office hours or seek urgent care.
Who approves what patients receive?
Your clinic. Every patient-facing template is approved by you before it goes live, and you can pause any automation at any time.
Can I pay in US dollars?
Yes. Use the currency switch in the pricing section. You're billed in the currency you choose.
Find out where your front office is leaking.
Start with the front-office leak audit. It's fully credited toward the setup if you go ahead.
Prefer email? Write to hello@gardebot.com.